On School Esports, student-created entries in teacher-validated events need approval from a teacher or, where enabled and permitted, a teacher-appointed coordinator for eligible entries without an entry fee or other billing requirement. Authorised school teachers and competition staff can access relevant match rooms. If there's a problem, the league's organisation administrators can review the conversation and decide what action to take. We built it independently, drawing on national federation expertise and years of running school leagues, after Discord and spreadsheets couldn't keep up (About School Esports).
Why are teachers involved in every step of School Esports?
Because the teacher is the person at school who can help young people see that what they do online has consequences in real life. A teacher's role goes well beyond signing a permission slip. Student-created entries in teacher-validated events need school approval, but an organiser may still need to review the entry, and eligibility restrictions can still apply (teacher setup guide). In the coordinator role I've described, where Student Coordinators is enabled a teacher can delegate that approval to a coordinator they've appointed, but only for eligible teams without an entry fee or other billing requirement. Teacher-created entries also follow the event's approval and eligibility requirements (team management guide). The organisation administrator reviews teacher registrations, and teachers need approved access to manage or withdraw teams. The platform terms also require authority to provide student details and any parent or caregiver participation permission required by school policy, competition rules or applicable law. I recommend making the teacher the school's contact when a warning needs follow-up, so the school can follow it up through its usual processes.
Can teachers see their students' match chats?
Yes. Teams use match rooms to work through lobby setup, rescheduling and result questions. Authorised school teachers and competition staff can access relevant rooms, so students should treat chat as a supervised competition space. Approved teachers can also act on matches involving teams at their school, using the controls available to them (teacher setup guide).
Teacher access doesn't mean someone is reading each message as it arrives. It makes adult involvement a normal part of the competition, rather than something that only happens in an emergency. Schools, teachers and league organisers still have the main responsibility for student safety.
What can opponents see about my students?
The demo's published platform privacy policy describes standard opponent-facing roster views that show limited details such as a student's first name, school, team and in-game username. It says student email addresses and surnames aren't shown in those views. Sharing or asking for another user's phone number, address or social media account in match chat is against the rules (terms of use), so students can sort out a game without giving the other team their contact details.
What happens when a student behaves badly on School Esports?
Possible responses include a warning, temporary account or team suspension, or permanent removal. The organisation's administrators decide under the terms of use and their competition rules.
I care about this because students should have a way to raise concerns, and what happens online should be taken seriously at school. I want adult guidance and clear expectations to help players become better sportspeople. That's part of the value of school sport and being in a team, and why moderation belongs at the heart of every good school esports platform.
For a player concern, use the player-report control where it's available and include the incident, approximate time and relevant game or chat details. Staff review reports under the competition's rules; a report doesn't automatically change a result or trigger punishment. I've described our moderation and reporting tools as a way to notify teachers about bad behaviour and connect an online concern with the responsible adult at school. That doesn't promise an alert for every report, a particular response time or an automatic penalty. Request an Admin provides match-room help during a fixture, and dashboard support tickets are another general support route. Tell a trusted adult at school about school or wellbeing concerns too, so they can follow the school's safeguarding process. The School Esports privacy policy on the main site says match chats are deleted automatically after a limited period, while relevant records may be kept if misconduct is reported. The demo publishes a separate notice, so check which notice and retention rules apply to your competition. Removing identifying details is different from deleting the underlying record. A saved conversation can help an organiser see the match context, rather than leaving them to rely on a screenshot on its own and an allegation.
Why can a suspension affect the whole team?
A team suspension can affect students beyond the player involved, so adults need to weigh it up carefully. The terms allow it, but don't prescribe it for every repeat offence. My hope is that teacher follow-up and teammates encouraging each other can support better sportsmanship. Any disciplinary response should be proportionate to what happened and sit alongside the school's own processes.
A good tournament organiser should also consider what a suspension means for the team, including whether it still has enough players to carry on and what happens to its place in the league. On School Esports, teachers can use the roster and withdrawal controls available to them. Changes still need to meet the event's requirements and any school or disciplinary restrictions. Check the competition's rules with the organiser before deciding what happens next.
Do student coordinators mean less teacher oversight?
No. Where Student Coordinators is enabled, approved teachers can appoint eligible students to help with school team work for a set period. Coordinator access is tied to the appointment and responsible teacher; it doesn't make the student an organisation administrator. The day-to-day role I've described includes, within the coordinator's appointed permissions, roster changes, approving eligible teams that don't have an entry fee or other billing requirement, helping approve or reschedule matches (the other team still has to accept a new time), and submitting or confirming scores for their school's teams. A coordinator can be the go-to person for those jobs. Anything that carries school or money consequences, such as billing details or approving a team with an entry fee, stays with the teacher. School disciplinary matters stay with the teacher and school too, separate from competition sanctions decided by the authorised organisation administrators under the event's rules. Schools should make it clear who does what and how a teacher stays involved. At the end of the day, the teacher is still the adult in the room. Their oversight and follow-up help connect the online competition with the school's expectations of good sportsmanship.
You can explore the live demo to get a feel for how it all fits together.
For more on putting oversight into practice, read about teacher-led and student-led registration and moderation, reporting and teacher involvement.
